Registration Policies
Payment Policy
Full payment of the registration fee must be made at the time of the registrations. Payments can be made by check or credit card. We can only invoice you if you provide us with a Purchase Order.
Cancellation & Refund Policy
All registration cancellations must be receive in writing. Email your cancellation notice to Laura at lthorn@aaidd.org.
- Full Refund less a processing fee of $50 will be honored if refund request is received no later than May 18, 2020.
- No refunds will be issued for registrations and/or pre and post sessions after this date.
- No refunds will be issued for lunch or event tickets.
- No refund will be issued for no-shows.
Registration Substitution
Registration substitutions of equal membership levels will be accepted. Such requests must be made in writing, and by the original registrant.
Registration Confirmation
A registration confirmation e-mail will be sent immediately to the e-mail address you provided. If you did not received a confirmation e-mail, please check your spam folder first, if the e-mail is not there then contact us.
Frequently Asked Questions about Registration
What does the General Registration Fee include?
The General Registration Fee entitles registrants to attend all educational sessions, including the exhibit hall, Posters Reception, and other receptions during the two main days of the conference, Tuesday and Wednesday. Some pre- and post- conference sessions require an additional fee.
What meals are included it with my registration fee?
The fee includes a continental breakfast on Tuesday and the Awards Breakfast on Wednesday, plus any beverage breaks, and receptions. Lunches are not included and require an additional fee.
I just want to attend or present at one session; do I still have to register?
Yes, even if you are only coming to attend or present at just one session, you still need to pay the registration fee. We do have a one-day registration option for your convenience.
I’m a speaker, do you have a discount for speakers?
No, we only have a discount for AAIDD members, students, self-advocates/family members, and retirees. If you are not a member and would like to become one, you may receive the discounted rate. Please find more information here.
How do I register my PCA?
A registered self-advocate may request to bring a PCA at no additional charge. Contact us to make arrangements. PCAs may not attend any conference activities without the registered participant they are assisting.
Can I buy a lunch ticket onsite?
Yes, but we do not recommend it. Meals have to be guaranteed to the hotel and we provide an estimate based on the number of pre-purchased tickets. Therefore, the number of tickets available onsite will be very limited.
If I already registered, can I add a pre/post session, baseball ticket, or a lunch to my registration?
Yes, you can do so by calling Laura in our Membership Department at 301-392-2485.
Do you have any registration discounts for large groups?
Yes, we have a 10% discount for groups of 10 or more. To obtain this discount, please contact us.
We’re a corporate member, do we get a discount?
Yes, if your organization is a Corporate member, you’ll get 20% discount for your employees. To obtain this discount, please contact us.
Do I receive continuing education credits for attending the conference?
Education credits are being offered for some most pre- and post- conference sessions only. An additional CEU fee will be required. Please visit their respective pages for more information:
Pre-Conference Sessions
Post-Conference Sessions
What is the conference attire?
The attire for our conference is business or business casual.
How do I get a certificate of participation?
A request can be made during the conference at the onsite registration desk or after the conference by sending an email to maria@aaidd.org.
Where do I pick up my registration materials?
You’ll need to pick up your name badge along with conference materials starting on Monday, June 1 at 8:00 am. Your name badge serves as entry to all conference events, including exhibits and receptions. The only exception is the president’s reception held on Sunday evening, which is open to all attendees, and no name badge is required.
I need an invoice for my registration or work for a government or higher education institution and need to pay with a PO. What do I do?
We are happy to create invoices and make arrangements for payment with POs. Please contact lthorn@aaidd.org.