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Chief Operating Officer, National Association of School Psychologists

Company: National Association of School Psychologists
Location: Bethesda, MD

Professional association located in Bethesda, MD is seeking a Chief Operating Officer (COO). The National Association of School Psychologists (NASP) represents over 24,000 members, has a staff of 30, and an annual budget of $8 million. NASP is a 501(c)(6) membership organization that represents school psychology and supports the work of school psychologists to enhance the learning and mental health of all children and youth. The NASP-ERT is a related 501(c)(3) charitable organization overseeing scholarship and award funds. This is an excellent opportunity for a motivated professional to assume a pivotal role in a highly respected organization.

Job Purpose 

The COO is responsible for the strategic development and leadership of all association finance and administration initiatives including accounting, budget and investments, human resource management, information technology, office operations, publications (books and journals) and production functions. The COO collaborates with the Executive Director on strategic and operational leadership and planning; provides financial updates to the Board of Directors and works with all departments within the organization to achieve desired outcomes that advance NASP’s mission and strategic plan. This is an exempt level position with supervision responsibilities and reports to the Executive Director.

Primary Responsibilities

Manages financial-related activities including accounting, budget, payroll, banking and investments, audit and tax preparation and communications. Responsible for ensuring proper internal controls, adherence to GAAP, and compliance with other regulations, standards and laws, as required.

Directs, manages, and implements annual budget process including working with staff directors on program activities and the development of corresponding budgets; collaborating on revenue forecasts; as well as development of leadership, governance, and operational plans and budgets.  

Engages in ongoing analysis of budget; provides comprehensive budget presentation and quarterly budget reports to the Board of Directors; advises the Treasurer as needed.

Oversees association investments for the NASP and NASP-ERT entities and related policies; reconciles monthly investment statements. Key contact for outsourced financial advisors, banking and merchant services, and 401K retirement plan functions.

Manages human resources program including staff recruitment, design and selection of employee benefit plans, compensation, compliance with applicable regulations and laws, employee notifications, employee and office procedures and policies, etc.

Oversees planning, selection and implementation of information systems solutions and other office technology. A key priority will be to upgrade or replace the existing accounting software and assess other related efficiencies to be gained through technology.  

Provides guidance and financial oversight on the publications program which consists of book sales, an in-house print newspaper, and an e-journal produced through a contracted publisher arrangement. The COO is involved in analysis of revenue performance and forecasting, sales order procedures/policies/fulfillment, outside publisher performance, author contracts and royalties, and production/cost/pricing of new products both print and digital.

Collaborates with Executive Director to enhance personnel, office, and program efficiency in alignment with the strategic goals and advises on human resource and operational matters.

Manages insurance policies and risk management mitigation. Key contact with insurance brokers and attorney (contracts, policies, trademark, copyright, other matters).

Staff liaison for NASP-ERT Board, Minority Scholarship Program, Finance Advisory Committee and Personnel Committee.

Supervises accounting (3-4 FTE), publications (2 FTE), production (2 FTE), and IT (1 FTE) staff and receptionist.

Manages other general business and operational responsibilities such as contract development or review, vendor relations and negotiations, tenant lease and building management relations, etc.

Other duties as needed or assigned.

Proven experience and solid understanding of non-profit accounting, GAAP and audit standards; demonstrated success with financial management and oversight of investments; management of information technology systems, including experience with upgrades and system migrations including accounting software; human resource management and general business operations. Senior management experience in an association environment required.

Undergraduate degree in Business or Accounting with a combination of 10+ years of relevant COO or CFO related experience in a non-profit environment.

Strong degree of business acumen; leadership, management, problem solving and sound judgement skills. Ability to operate as an effective tactical as well as strategic thinker.

Demonstrated supervisory experience and success.

Ability to work cohesively and cross departmentally with staff to accomplish the work. The work will primarily focus on the financial aspect of a project, ensuring that internal procedures are followed or staffing/operation’s needs.

Excellent written, verbal, interpersonal and presentation skills and the ability to effectively interface with staff and volunteer leaders.

Experience serving as the key contact for business relationships such as legal, audit, banking, investment advisors, tenant lease, etc.

Adept at creating and overseeing consistent internal procedures and processes.

Excellent project management and organizational skills. Proven attention to detail, the ability to multi-task, and the ability to set and meet realistic goals and timelines.

Proficient in Office 365 (Word, Excel, PowerPoint, Teams), NAV Attain or other accounting software, iMIS or other AMS.

Minimal travel required.

Application Procedure

Please send letter of interest with highlighted accomplishments, resume and salary requirements (required) via e-mail to HR@naspweb.org. Incomplete applications will not be considered. Interviews (phone and in person) will commence as soon as possible. The association offers competitive compensation commensurate with experience and a generous benefits package, including health, dental, life and disability insurance; paid holidays, vacation and sick leave; and a 401(k) plan. Located near the Bethesda Redline Metro Station. No calls, please.